This privacy notice tells you about the information we collect from you when you engage with one of our websites or services. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.
Changes to data protection law
From the 25th of May 2018, we will be processing your personal data in accordance with the General Data Protection Regulations (GDPR). Up until that point we will continue to process your personal data in accordance with the existing Data Protection Act 1988 (DPA). This notice is written to comply with both the DPA and the GDPR.
What personal data do we collect?
We request certain personal information from you in order for us to assist you in providing information relating to career options, job opportunities, undergraduate and postgraduate study options and other related services such as employer-sponsored events and competitions aimed at post-sixteen, graduate and postgraduate job seekers. This may include CVs and personal contact details.
Personal data request may also contain “special category data” as defined in the GDPR, or “sensitive personal data” as defined in the DPA. In both cases this may include racial or ethnic origin, sexual orientation and health (ie. whether you are registered disabled). You can decide whether you wish to share this information with us. Not sharing this information does not prevent you from registering or using our services.
We also on occasion may request information related to social mobility which may be required by an employee for an event, course provider or employer opportunity.
Why do we collect this information?
We collect information about you in order to provide you with the best careers advice possible tailored to your specific preferences or experience. The information is also necessary for us and employers to match you against any opportunities that they have.
For employer sponsored events and awards we may use the information collected to contact you in relation to those opportunities that fit your profile.
In addition, we sometimes use the anonymous personal data (ie. with all personal identifiers removed) for the purposes of research, industry trend reporting and for our own planning purposes and future developments.
Where is my information stored?
Your information is either stored in the databases for our websites or other systems, all of which are based within the European Union (specifically the republic of Ireland).
What do we do with your information?
The personal information you provide helps us to offer more tailored advice and opportunities depending on your preferences. Our aim is to provide you with only content relevant to you. This includes any careers advice, job opportunities, information about our employer-sponsored events, and our awards events that may be sent to you via email or other means (where you have provided the appropriate information). You may unsubscribe to these emails or change your profile information at any time either via the site or through the link provided at the bottom of each email.
To be more specific your information may be used in one or more of the following ways:
- To communicate with you in the delivery of our services including client opportunities, sponsored events or employer-sponsored competitions.
- To contact you directly about your interest in attending an employer-sponsored event or entering an employer-sponsored awards competition.
- To notify you of any changes to terms and conditions or policy changes.
- To help us improve our services and its delivery to you.
- To conduct market research activities.
- To provide you with relevant advice and career options relevant to you.
- To allow you to better engage with the interactive and personalised services on our websites, apps and systems.
- In an aggregated and anonymised form, use the data to plan new products, manage our relationship with our clients, and also improve existing products.
- To facilitate any social media sharing functionality and authentication.
- To resolve complaints and data access requests in accordance with data protection law.
- For the facilitation of any legal obligations or defend any court actions that we may have.
Your rights over your information
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate. You can also ask us to give you a copy of the information and to stop using your information for a period of time if you believe we are not doing so lawfully.
To submit a request by email, please use the contact information provided above.
In addition to the above you have the following rights under GDPR:
- The right to ask what personal data is held, subject to a fee (currently €10), free from the 25th May 2018.
- The right to ask to update and correct any out of date or incorrect personal data that we hold free of charge.
- The right to erasure of personal data where consent is the only legal basis for processing and that consent has been withdrawn.
- The right to data portability in the sense that personal data provided directly by the data subject is exportable in an open format like CSV where the legal basis for processing is based on either contract or consent.
- You contest the accuracy of the personal data and the accuracy needs to be verified.
- The processing was unlawful and you request restricted processing over erasure.
- You can withdraw consent at any time where consent has been relied upon. If consent is the sole legal basis for processing, we will stop processing the data after the consent is withdrawn. The data will then be placed in a restricted processing mode until you have asked to exercise your right to erasure or the personal data falls outside stated retention period (whichever comes first).
Our communications with you
We will periodically communicate with you by email, post, telephone or device notifications for the purposes of delivering our services to you. The legal purpose for which is under the legitimate interest provision under both GDPR and the Privacy and Electronic Communications Regulations (PECR).
However, should you be concerned about the content of these communications (such as unwanted marketing communications or simply want to change the way we communicate with you, please contact us by telephone or email.
Changes to this privacy notice
From time to time we may need to make changes to this notice. We will attempt to inform you of any changes that are made either through both email notifications or through associated websites. This privacy notice was last updated on the 10th of May 2018.